QPROC is an end-to-end procurement platform designed and developed specifically for SMEs and NGOs. From supplier onboarding to issuing Local Purchase Orders, everything is managed seamlessly in one place.

THE PROBLEM WE SOLVE

Manual procurement — relying on emails, spreadsheets, and paper — is slow, opaque, and risky. Suppliers remain unverified, bids are misplaced, decisions lack justification, auditors are dissatisfied, and donor confidence erodes.

QPROC, developed by QED Solutions Limited, transforms this process into a streamlined, transparent, and fully auditable system.

HOW IT WORKS — 6 SIMPLE STAGES

  1. Supplier Registration
    Vendors self-register, providing company details, certifications and compliance documents. You maintain full control over a verified supplier database.
  2. Prequalification
    Suppliers are automatically screened and scored against your criteria; financial strength, technical capacity, and compliance, before they can bid.
  3. Procurement Document Creation and Publishing
    Build structured, professional procurement documents in minutes using guided templates. QPROC supports:
    • RFPs (Requests for Proposals)
    • RFQs (Requests for Quotations)
    • ITBs (Invitations to Bid)
    • EOIs (Expressions of Interest)

    Publish instantly to your qualified supplier pool.

  4. Bid Receiving
    Suppliers submit bids securely through the platform. All submissions are timestamped, sealed, and stored while eliminating tampering and ensuring fairness.
  5. Bid Evaluation
    Evaluate bids side‑by‑side using configurable scoring matrices, with every decision recorded in a clear, auditable trail that meets the highest standards of accountability for boards, donors, and auditors.
  6. LPO Issuance
    Issue Local Purchase Orders directly through the platform, closing the procurement cycle with zero paperwork and complete end‑to‑end traceability. Each order is securely logged, ensuring efficiency, compliance, and accountability.

 

WHY ORGANISATIONS CHOOSE QPROC

Accelerated cycle times

Digitise every step to dramatically reduce procurement timelines.

Full transparency

Every action is logged, ensuring donor confidence and audit readiness.

Higher supplier quality

Only prequalified, verified vendors reach the bid stage.

Cost savings

Competitive bidding combined with streamlined administration reduces overhead and drives down total procurement costs.

Audit-ready documentation

Evaluation trails meet compliance and governance standards.

Fully configurable

Adapt scoring criteria, templates, and workflows to your organisation’s needs.

 

BUILT FOR YOUR ORGANISATION

Small & Medium Enterprises

  • Professionalise your procurement process
  • Reduce uncontrolled spending
  • Build a trusted supplier base
  • Scale procurement as your business grows

NGOs & Non-Profits

  • Meet donor compliance requirements
  • Demonstrate value for money
  • Maintain clear audit trails
  • Reduce fraud risk

 

ABOUT QED SOLUTIONS LTD

QED Solutions Ltd is a technology company committed to delivering practical, affordable digital solutions for businesses and organisations across East Africa.

QPROC is our flagship procurement management system, designed to meet the unique needs of SMEs and NGOs. We recognise that many organisations do not have dedicated procurement departments, which is why QPROC makes professional, compliant, and efficient procurement accessible to all.

From the first supplier enquiry to the final purchase order, every step is fully documented, transparent, and traceable